Administrative Assistant | Beirut

On demand
Posted on February 19, 2021 - 6 days ago - Beirut
On demand
Administration / Secretarial

Administrative Assistant | Beirut

We are looking for a responsible Administrative Assistant for XPORT “construction company located in Sin El Fil area” for a 1 year project to perform a variety of administrative and clerical tasks.

Duties of the Administrative Assistant include providing support to our managers and employees, assisting in daily office needs and managing our company’s general administrative activities.

Administrative assistant duties and responsibilities include providing administrative support to ensure efficient operation of the office.

Supports managers and employees through a variety of tasks related to organization and communication.

Responsible for confidential and time sensitive material.

Familiar with a variety of the field's concepts, practices and procedures.

Ability to effectively communicate via phone and email ensuring that all Administrative Assistant duties are completed accurately and delivered with high quality and in a timely manner.

May direct and lead the work of others.

Typically reports to a manager or head of a department.

Administrative Assistant responsibilities include making travel and meeting arrangements, preparing reports and maintaining appropriate filing systems.

The ideal candidate should have excellent oral and written communication skills( Arabic is a must) and be able to organize their work using tools, like MS Excel/PowerPoint and office equipment.

If you also have previous experience as a Secretary or Executive Administrative Assistant and familiarity within construction industry, we’d like to meet you.

Ultimately, a successful Admin Assistant should ensure the efficient and smooth day-to-day operation of our office.

• Answer and direct phone calls
• Organize and schedule appointments
• Plan meetings and take detailed minutes
• Write and distribute email, correspondence memos, letters, faxes and forms
• Assist in the preparation of regularly scheduled reports
• Develop and maintain a filing system
• Update and maintain office policies and procedures
• Order office supplies and research new deals and suppliers
• Maintain contact lists
• Book travel arrangements
• Submit and reconcile expense reports
• Provide general support to all the team

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