Executive Assistant | Beirut

Beirut
On demand
Posted on July 11, 2019 - 2 months ago - Beirut
Details
Price
On demand
Governorate
Beirut
Area
Employment
Full-time
Description

Executive Assistant | Beirut

Coordinate executive communications and respond to emails.


 Answer, direct telephone calls and take messages.


 Prepare internal and external corporate documents for team members and industry partners.


 Schedule meetings and appointments.


 Generate memos, emails and reports when needed.


 Provide photocopies and scans when needed.


 Maintain an organized filing system of paper and electronic documents.


 Handle sensitive information and material with a strict level of confidentiality.


 Develop and sustain a level of professionalism among staff and clientele.


 Greet and assist the upper management’s visitors.


 Manage the GM’s calendar and contacts (CRM and Outlook).


 Organize and schedule appointments if needed Provide stationery and keep control of the stationery stock in coordination with accounting.


 Write and distribute email, correspondence memos and letters if needed.


 Order office supplies and office items and research new deals and suppliers (in coordination with the accounting department).


 Carry out administrative duties such as filing, typing, copying, binding, scanning etc.


 Printer(s) management: regular check of printers and cartridges change when out of ink.


 Keeps control of the common areas in the office including the conference room.


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