Administrative Assistant | Beirut

Beirut
On demand
Posted on May 11, 2022 - 14 days ago - Beirut
Details
Price
On demand
Governorate
Beirut
Area
Function
Administration / Secretarial
Employment
Full-time
Description

Administrative Assistant | Beirut

Job description:

Job Title: Administrative Assistant
Department/ Group: Administration
Location: Beirut, Lebanon
Reporting to: Director
Position Type: Full Time
Working Hours: Monday to Friday 8:00 am till 5:00 pm
Saturday 8:00 am till 1:00 pm

Education and Experience
• At least 1 year of experience as an Administrative - Personal Assistant.


• Relevant Professional Qualification in Administrative Skills.


• Strong Business Communication Skills.


• Detail Orientation, Extraordinary Organizational Skills, and efficient way of working.


• Ability to manage strict deadlines and competing priorities.


• High service mentality and an understanding of business processes.


• Excellent social and communication skills in English & Arabic.


• Frist Language as French “During School”.


• Excellent knowledge of Spoken & Written English.


• Ability to exercise considerable discretion, judgment, tact and diplomacy
• Demonstrated abilities to take the initiative to respond to rapidly changing priorities
• Ability to work independently with only general guidance
• Demonstrates a can-do approach and willingness to learn new skills
• Excellent time management and organizational skills
• Excellent interpersonal and communication skills as demonstrated by the ability to work effectively with others at all levels of the organization and externally
• Demonstrated ability to work successfully in a team environment
• Excellent Knowledge of working with IT tools and programs: Microsoft 365, Zoom Meeting, Internet proficiency; quick learning and implementation of New Cloud / Computer tools
• University degree in reflecting related discipline would be considered as advantage







Responsibilities and Duties
Various tasks that might be required to support the director, which will vary according to the sector and to the director’s concern including but not limited to the below
1.

Promoting the company’s image by representing the CCO in a professional manner.


2.

Organize and schedule appointments and writing meeting minutes.


3.

Write and send emails, correspondence memos, letters, logs and forms.


4.

Assist in the preparation of regularly scheduled reports and presentations.


5.

Researching & Prepare Drafts for Development Topic.


6.

Edit and Check Writings for Internal & SMP Publications.


7.

Answer and direct phone calls.


8.

Develop and maintain filing system.


9.

Update and maintain office policies and procedures.


10.

Organizing events and conferences.


11.

Prepare and monitor invoices.


12.

Provide general support to visitors.


13.

Order office supplies and research new deals and suppliers Arrange travel and accommodation as well as managing expenses, paying bills, and preparing expense reports for the CCO.




WHAT YOU CAN EXPECT

• Working in an international, diverse team of experts in a dynamic and fast-paced environment
• Countless opportunities to grow your career and shape your professional future
• Flexible working mode: Depending on our work Priorities, Schedule, Need.





Please share your updated resume along with the cover letter to [email protected]

com mentioning “Administrative Assistant “in the subject.

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